1. Open Microsoft Outlook:
- Launch the Microsoft Outlook application on your computer or access the Outlook web version.
2. Access "File" Menu:
- Click on the "File" tab located in the top-left corner of the Outlook window.
3. Go to "Automatic Replies (Out of Office)":
- In the File menu, select "Automatic Replies (Out of Office)" located at the top of the navigation pane on the left.
4. Enable Automatic Replies:
- In the Automatic Replies window, check the box next to "Send automatic replies."
5. Set the Duration of the AutoReply:
- Choose whether to set the automatic replies for a specific time period or keep them active indefinitely.
- If setting a specific time period, select "Only send during this time range" and enter the start and end dates and times.
6. Compose the AutoReply Message:
- In the "Inside My Organization" tab, enter the message that you want to send to colleagues within your organization during your absence.
- In the "Outside My Organization" tab, enter the message for external contacts or senders from other domains.
7. Customize Out of Office Replies (Optional):
- If desired, you can check the box to send automatic replies to contacts in your "Saved Contacts" list to customize replies for specific contacts.
- In the "Outside My Organization" tab, choose whether to send replies to senders from known contacts only.
8. Set Additional Options (Optional):
- If you want to include the sender's email address in the auto-reply or limit the auto-replies to your "My Contacts only," adjust the settings accordingly.
9. Preview and Save:
- Review the auto-reply messages in the "Preview" area to ensure accuracy and professionalism.
- Click "OK" to save and activate the Out of Office auto-replies.
10. Deactivate Out of Office Replies: - To deactivate the Out of Office replies when you return, follow the same steps and uncheck the "Send automatic replies" box.
If further assistance is required, please submit a ticket or call the Service Desk
Outlook (teamdynamix.com)
Service Desk: 267-272-0102