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Creating an email group (also called a Contact Group ) helps you send emails to multiple people at once without typing each address individually.

For a group of staff or contacts that you regularly message this is a great alternative to requesting a global distribution list.

✅ Option 1: Using Outlook Desktop App

Step 1: Open Outlook

• Launch the Outlook desktop application.

Step 2: Go to the People View

• At the bottom left of the Outlook window, click the People icon (👥) or press Ctrl + 3.

Step 3: Create a New Contact Group

• Click Home on the top menu.

• Click New Contact Group.

Step 4: Name Your Group

• In the "Name" field, type a descriptive name for your team (e.g., Marketing Team).

Step 5: Add Members

• Click Add Members and choose from:

  • From Outlook Contacts – to pick from your saved contacts.

  • From Address Book – to search your organization's directory.

  • New E-mail Contact – to add someone manually.

Step 6: Save the Group

• After adding members, click Save & Close.

Done! 🎉

You can now email this group by typing its name into the “To” field when composing a new email.

✅ Option 2: Using Outlook Web (Outlook on the Web/Outlook.com)

Step 1: Sign in

• Go to Outlook on the web and log in with your work or school account.

Step 2: Open People

• Click the App Launcher (grid icon) in the top-left and select People.

Step 3: Create a New Contact List

• Click New Contact List at the top.

• Enter a Name for the group (e.g., Sales Team).

• Add email addresses of team members manually or by selecting from your contacts.

Step 4: Save the Group

• Click Create to save the group.

Done! 🎉

The group will now appear in your contacts and can be emailed just like an individual.

📝 Tips

• To manage or edit group members later, go to People and select your group to make changes.