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๐ฏ Objective
Learn how to view calendars of staff members for whom you've been granted Reviewer access by your IT department.
๐งญ Step-by-Step Instructions
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Step 1: Open Outlook (Web or Desktop)
- Outlook Desktop App: Open Microsoft Outlook on your computer.
- Outlook Web App: Go to https://outlook.office.com and sign in with your work account.
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Step 2: Go to the Calendar View
Click the calendar icon in the navigation bar (bottom-left on desktop, left-hand side on web).
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Step 3: View the Calendar
- After IT has added calendar permissions the calendar should appear under Shared Calendars or My Calendars in your Outlook.
- Tick the box next to the name to display it alongside your own calendar.
๐ What “Reviewer” Access Means
With Reviewer access, you can:
- View all event details on the person’s calendar (subject, location, time).
- You cannot edit, delete, or create events on their calendar.
๐งผ Optional: Remove a Calendar
If you no longer need to view someone’s calendar:
- Right-click their name under Shared Calendars.
- Select Remove Calendar.
๐ ๏ธ Troubleshooting
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Problem
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Solution
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Can’t find the calendar
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Double-check the spelling and use the full email if needed
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Only seeing free/busy info
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Confirm with IT that you have been assigned Reviewer permissions
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Calendar doesn’t load
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Try removing and re-adding the calendar, or restart Outlook
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๐ฌ Need More Access?
If you require editing permissions (e.g., to add or change events), please contact the IT Service Desk for further assistance.